How to Make an Online Board Meeting As Effective As a Face to Face One

Online board meetings can be a convenient way to accommodate the busy schedules of non-profit board member. Attendees can avoid traffic and make deadlines more manageable, as well as reduce travel expenses. Board meetings online can be as effective as face-toface meetings by following a few basic guidelines.

It is essential to utilize tools which make the meeting more interactive and fun. Video communication with attendees could increase engagement as it enables attendees to read body language and understand non-verbal communication. Instant messengers can also be utilized to keep the conversation moving. Additionally, requiring every participant to announce their presence during the meeting will ensure that they are noticed and heard throughout the meeting.

The agenda should be meticulously planned so that everyone knows what will be discussed and the method of discussion. According to Nonprofit Learning Laboratories the agenda should contain 20% less items in order to give more time for conversation and discussion.

Virtual formats also provide new opportunities to those who otherwise would be unable to participate due to time or financial limitations. This allows for the board to incorporate new ideas and perspectives that could lead to more informed decisions. The meeting is also able to reach a wider audience by eliminating physical barriers. Boards with dashboards can help attendees prepare for meetings and provide information to talk about.

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