How to Conduct a Successful Remote Board Meeting

The pandemic has made it harder than ever before for non-profit organizations to run and build community support. Many depend on board meetings that are held remotely to make crucial decisions to ensure their survival. It can be difficult to conduct a remote board meeting effectively without the physical presence of every member.

A specific, clear agenda will ensure that the board meeting remote focused and on the right track. Include your board in the process of establishing the agenda. This will allow you to determine what subjects should be covered. Then, send the agenda as far in advance to everyone who will be attending to allow them to prepare. This will ensure that they have a complete understanding of the topics to be discussed and can add any additional points to the agenda prior to time. Utilizing an online board portal that is secure to distribute the agenda as well as other documents will aid in reducing security risk.

Video can be used to increase the participation in remote board meetings by adding a vital face-to-face element to the discussions. In addition video makes it easier for attendees to look at other people’s body language and to observe non-verbal cues like boredom, impatience or excitement.

It can be a challenge for busy boards to plan meetings in person, especially when they have many personal and professional commitments. With remote board meeting software, locating an acceptable time for all attendees could be much simpler. Tools like SavvyCal’s free meeting polls permit you to propose multiple times for your meeting and let everyone vote on which times work best for them. This can save you time and effort by eliminating the need to send a back-andforth email.

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